Everybody Benefits Framework Contract Procurement

REPORT TO; Assistant Chief Executive, Business Support and HR

DECISION DATE: 16^th May 2024

SUPPORTING ANNEX; This report includes a supporting Annex which contains exempt information as described in paragraphs 1 and 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (as amended).

PROPOSED RECOMMENDATION

To undertake a procurement exercise for the Everybody Benefits Framework. The current contract arrangements end on 30^th November 2024.

BACKGROUND TO SUPPORT THE RECOMMENDATION

Contracts which underpin the Council’s current Everybody Benefits Framework expire on 30^th November 2024. The authority is looking to re-procure a framework for the provision of employee benefit discounts with salary sacrifice schemes.

It is proposed that the tender is divided into 6 lots:

Lot 1: Employee discount platform

Lot 2: Green car scheme

Lot 3: Home technology scheme

Lot 4: Cycle to work scheme

Lot 5: Childcare voucher scheme

Lot 6: Health cash plan scheme

The decision to be taken relates to procurement of the overarching Framework which has a significant published contract value, with the spend through the framework higher than £500k when it comes to employee participation. This is an in/out spend resulting in the council saving on the participation rather than spending from existing budgets.

The new Everybody Benefits Framework contract will commence from 1^st December 2024.

LEGAL AND GOVERNANCE COMPLIANCE

The procurement exercise will be undertaken by the Council’s Procurement and Contract Management Service, with a Gateway report considered in accordance with the Council’s Procurement and Contract Procedure Rules.

This is a key decision. The Everybody Benefits Framework contract was entered on the forward plan in April 2024.

RECOMMENDATION

To procure a contract for the Everybody Benefits Framework.

Everybody Benefits Contract Procurement

Anna Cowan, Principal HR Adviser

1 May 2024